Author's Best Practices

IMT encourages the deposit of the research products in the institutional repository; this includes both publications details (metadata) and full text.

However, the Repository must comply with copyright law and publisher’s permission. For this reason when you suggest a publication for the deposit, the Library staff will check the relevant copyright permissions and will choose the right version to archive.

Over 60% of journal publishers permit authors to post a copy of their paper on an institutional web site. However, policies vary widely as to which version of the paper may be posted (pre-print, accepted version, post-print, etc.), so we strongly recommend you to save copies of your work at least for the following stages of publication process:

  • the submitted version(the author’s version of the paper submitted to the journal, pre-refereeing - often referred to as the pre-print);
  • the final version of the paper, including revisions made during the review process (often referred to as the post-print);
  • the published version, i.e. the publisher-generated PDF of the article.

We also recommend that authors deposit their final drafts in E-prints as soon as they are accepted for publication. This provides the author with the advantages of early dissemination and increased visibility, helps to maximize the impact of the research and ensures compliance with copyright law. In cases where the use of a publisher-formatted PDF is permitted, the accepted version can be replaced by the published version when available.

Some journal publishers do not allow authors to post a copy of their article onto a departmental and/or institutional website. In this case the publication record will contain only the bibliographic information and the link to the article's DOI (digital object identifier) and its official URL on the journal or publisher website.

Finally, IMT encourages strongly the authors to publish under a Creative Commons License that gives them the right to share, use and build upon a work that they have created, retaining their copyright or to consider other Open Access strategies.

For some helpful tips on how to manage the different versions of your publications, see the VERSIONS Toolkit produced by London School of Economics.
If you want to know the policies adopted by publishers the SHERPA RoMEO