ERASMUS Student Mobility for Placement grants

List of Selected Candidates

Please consult the Erasmus SMP Rankings

Selected Candidates: what to do now?

If you are on the list of the selected candidates, you must hand in your acceptance to the Ph.D. Office within the deadline, using the acceptance form.

The deadline for submission of acceptance is: April,5th 2012

Confirmed Candidates

After your acceptance you will be provided with:

• A Placement Agreement : an agreement between IMT and you that will be signed before your departure (*)
• A Training Agreement regarding your specific programme for the placement period, plus a Quality Commitment setting out the right and commitments of the parties. (*)
• A Transcript of Work that will certify your placement period. The hosting institution shall give its full recognition of your period spent abroad, including the following information:
  • the starting date (to be provided within one week after the beginning of the Period Abroad) (*)
  • the end dates of the placement period (to be provided at the end of the period)
  • the results accomplished (to be provided at the end of the period)
• A Final Report that you will bring back at the end of the period

In addition, you will receive the Erasmus student charter, setting out each student's rights and obligations with respect to the period abroad.

Steps

1. Before your departure: You must sign the Placement Contract and the Training Agreement. If your activity has already started, you will have to provide these documents immediately after the publication of the rankings (*)
2. During your Period Abroad: You need to obtain a signature and seal from your host institution on Part 1 of the Transcript Of Work and the Training Agreement. Part 1 of the Transcript of Work should be sent by fax to (+39) 0583 4326 565 by the end of the first week of the Period Abroad.
3. At the end of your Period Abroad: You need to obtain signature and seal on Parts 2 and 3 of the Transcript of Work, and a Certificate of Activity, issued by your hosting institution.
4. At your return: within 30 days of your return and, in case, absolutely before October 4, 2012 you will need to come to the mobility office with the following documents:
   • The original signed and sealed version of the Training Agreement
   • The Transcript of Work complete
   • The Final Report
   • The Certificate of Activity from your hosting institution, sealed and signed.

(*) Special Cases

My period abroad has already started. What should I do?

If your activity abroad has already started, you will have to provide to the Ph.D. Office / Mobility the Acceptance Form AND the following documents, by fax by fax to (+39) 0583 4326 565 within the deadline for acceptance:

• Part I of the Transcript of Work
• Training Agreement
• Placement Contract

Please note that they are very simple; take care to fill them out correctly with all the original signatures and stamps. Also remember that you must keep the original version of the documents and bring it back at the end of your period abroad.

My period abroad is longer than 6 months, what happens?

The first six months of your stay will be funded. Subject to the availability of residual funds, the remaining period will also be funded for maximum period of up to 12 months, in total.

My period abroad has already finished. What should I do?

If your activity abroad has already finished, you will have to contact personally the Ph.D. Office / Mobility.

Funds

How do I receive my grant?

Each grant will be allocated in two parts: the first 80% will be paid within 45 days from the agreement date; the remaining 20% will be paid at the end of the period abroad.

If you are a scholarship holder, please indicate the same bank account that you previously provided to the IMT.

Please note that any payment will be done until all the documents will be received.

Please note that allocation of the grants is subject to the endorsement of the Training Agreement by the hosting institution.

Attached documents

• Module for Acceptance
• Placement Agreement
• Training Agreement & Quality Commitment
• Transcript of Work
• Final report
• Erasmus Student Charter